General Information
Payment and Cancellation Policy

Registration online
Register by fax
Registration onsite
Press / Media
Hotel information

Booking and reservation contact
The Congress secretariat holds allocations of rooms at preferential rates. Only bookings made through OIC Way srl in advance will secure these rates. Participants are asked to book online (open from September 2010). All rates quoted on the hotel booking form are per room and per night. Rooms can also be booked for periods shorter or longer than that of the 12th EFORT Congress. No telephone reservations can be accepted.

OIC Way srl
Viale G. Matteotti, 7
50121 Florence, Italy
tel. +39 (055) 5035203
fax +39 (055) 5001912


Category Single occupancy
min/max in EUR (incl. 25% VAT)
Double occupancy
min/max in EUR (incl. 25% VAT)
Down payment
in EUR (incl. 25% VAT)
5* 280 / 400 340 / 440
4* 190 / 310 220 / 340 340
3* 160 / 235 165 / 250 250
2* 75 / 130 90 / 150 150



All rates quoted on the hotel booking form are per room and per night (not per person). Room rates also include breakfast, service, taxes and private facilities, unless otherwise stated. Please indicate your first choice of hotel category on the hotel booking form, and also your second choice of category we should book in case your first choice is unavailable. By booking on–line (open from September 2010) you will be able to view and select the hotels. Full prepayment by credit card will be required. For the cancellation policy, please see the “Payment and cancellations” paragraph.

As single rooms are limited, you might want to share a double room with a colleague, or you will be assigned a double room for single occupancy if necessary (price in such cases will be slightly lower than the double-room rate and will be indicated in the confirmation of room details). You are kindly requested to return the hotel booking form giving details of required accommodation together with the appropriate deposit (see chart). In order to avoid disappointment, early bookings are recommended.
Accommodation cannot be guaranteed for requests received after 30 March 2011, although OIC Way srl will make every effort to meet your requirements. We will operate on a first come, first served basis with incoming requests. Reservations will only be processed if down payment is received.

All hotel reservations will be handled on a first come, first served basis. Group reservations (more than five rooms) through travel agencies, companies etc. will receive separate contracts.

Please note that your request for a hotel reservation must be accompanied by the hotel deposit. OIC Way srl will send you the details of your reservation, including the hotel name and full address, with a deadline for the full payment. If the due balance is not received by the deadline the reservation will not be confirmed.