Oral presentation of Free Papers are expected to have very high scientific quality and should correspond to complete studies with outstanding results and innovative conclusions.
The work needs to be scheduled for 5 minutes of presentation (maximum 10 slides). A discussion of 10 minutes will be held after each 4 presentations.
- Speakers must adhere strictly to the scheduled times according to the programme.
- Only computer projection will be available. No overhead or slide projectors will be available in the meeting rooms, and it will not be possible to use personal laptops.
- Speakers are kindly requested to use PowerPoint MS Office (Windows or Mac). Presentations prepared with Keynote and Prezi can also be accepted but additional technical support might be required on-site. Authors in this situation should anticipate an earlier upload of the material at the Speakers Preview Center. The uploading of DVD movies is NOT supported.
- We recommend using “.gif” and “.jpg” formats for images. Other types of extension are accepted but prior advice from our technical team on-site is required. Please send a detailed request to SciCom@efort.org before preparing the presentation.
- MPEG2 is the preferred format for embedded movies, but *.avi, *.wmv are also accepted. If Codecs are used, the Code package DIVx in the current version should be chosen. This can be found at www.divx.com.
- Confirm that all the necessary files are in the SAME FOLDER as your presentation.
- Use large fonts (the minimum font size should be 18 points). If you cannot fit all your subjects on a slide without moving to a smaller font, break the points up onto separate slides.
- Confirm that your presentation contains only standard fonts. For cross-platform compatibility, the use of Times New Roman, Arial, Verdana is advised. Some other fonts may not transfer properly from your computer to the system used for presentation.
- Limit each slide to one main idea with three to six points. If more than six points (bullets) are included in one slide, your audience will have difficulties to read it. We recommend 5 to 7 slides for a five-minute free paper.
- The use of USB pens or memory sticks is advisable to upload presentations easily at the AV Preview Centre.
- Enclosure of a disclaimer at the bottom of the ending slide (Acknowledgment, Summary, or Question & Answer Session slide) is recommended. One of the following disclaimers should be stated in the presentation, depending on the situation of the authors:
- The author declares that the research for and communication of this independent body of work does not constitute any financial or other conflict of interest, or
- The author declares that a conflict of interest exists in respect of this work owing to his/her duties as [position] for [company name], and the potential subsequent financial ties arising from this position (including payment for current or future research, ownership of stock and stock options, fees for advice or public speaking, consulting, service on advisory boards or for medical training companies, and receipt of patents or patents pending).
Our AV provider has prepared a dedicated area to upload the files of presentations beforehand. Free Paper presenters have received the details for this pre-upload directly from M-events.
All presenters, even those who have pre-submitted presentations, must go to the Speakers Preview Centre, located on the entrance level, behind the registration area, a minimum of 3 hours before presenting. Technical assistance will be provided and material can be edited and updated on the workstations on site. If you are presenting more than one abstract during the Congress, you may upload all your presentations at the same time and they will be displayed in the relevant session rooms at the correct time.
The opening hours of the Speakers Preview Centre are as following:
- Tuesday 31 May 2016: 14.00 – 18.00
- Wednesday 01 June 2016: 07.00 – 18.00
- Thursday 02 June 2016: 07.00 – 18.00
- Friday 03 June 2016: 07.00 – 18.00
For any further information please contact EFORT Scientific Coordination at: Tel. +41 21 343 44 10 | Fax +41 21 343 44 11 | e-mail: scicom@efort.org
